Office Manager

DescriptionAbout JenticWere on a mission to build the core integration layer for AI, enabling developers to connect their AI systems to the worlds APIs easily and securely. Were creating a critical missing piece of the future AI tech stack — middleware designed from the ground up for the AI era.Were not just building an AI-facing product, but an AI-native company. Were building a small highly-productive team, in which everyone is amplified with AI, and where everyone shares personal and financial ownership in our mission. Joining Jentic means shaping the future of software in a team that is built for the future.What Were BuildingJentic is the standalone integration layer that connects AI agents with other systems and each other. Built by developers, for developers, our platform simplifies and accelerates API integration, increasing AI agent reliability, while solving security and access control challenges.We are seeking a highly organised, proactive, and detail-oriented Office Administrator & Executive Assistant to support our leadership team and ensure the smooth functioning of our office operations. This role is essential in maintaining operational efficiency, providing administrative support, and creating a productive work environment for our growing team.Your RoleReporting to the Chief Operating Officer, your key responsibilities are below:

• Office Operations: Manage day-to-day office operations, including facility maintenance, supplies, vendor relationships, and ensuring a welcoming and functional workspace.
• Executive Support: Provide comprehensive administrative support to the founder team, including calendar management, travel arrangements, meeting coordination, and communication management.
• Team Support: Facilitate team activities, onboarding processes, and internal events to foster a collaborative and positive company culture.
• Financial Administration: Manage accounts payable processes, including tracking and chasing receipts, processing invoices, and coordinating with external accountants as needed. Handle expense reporting, light bookkeeping duties, and budget tracking for office-related expenditures.
• Event Coordination: Support the planning and execution of company events, team-building activities, and client meetings both in-office and remotely.

RequirementsWhat Were Looking ForWere Seeking An Individual Who

• Has a minimum of 4 years experience in office administration and management, or similar roles, preferably in a tech company or startup environment.
• Demonstrates exceptional organisational skills with strong attention to detail and the ability to prioritise competing demands effectively.
• Has outstanding written and verbal communication skills with a professional and approachable demeanour.
• Shows excellent proficiency in productivity software (Microsoft Office, Google Workspace), scheduling tools, and financial management systems. Experience with accounting software and receipt management tools is a plus.
• Exhibits problem-solving abilities with a proactive approach to anticipating needs and finding solutions.
• Has experience in coordinating logistics for meetings, events, and travel arrangements efficiently.
• Maintains absolute discretion when handling confidential and sensitive information.
• Is adaptable and thrives in a fast-paced, evolving startup environment.
• Shows interest in technology and AI, with a willingness to learn about our industry and product.
• Brings a positive attitude with a service-oriented mindset and ability to work both independently and collaboratively.
• Has experience with or willingness to adopt AI tools to enhance administrative efficiency.
• Experience with HR administration including onboarding, benefits coordination, and personnel record management would be an advantage.

Please Note

• This role is a fully in-office based role (5 days per week) in our city centre location in Dublin 2.
• Candidates must be legally authorised to work and live in Ireland without the need for employer sponsorship.

BenefitsWhy Join Us Now?Be a pioneer: Join an exceptionally experienced founding team at a critical stage in Jentics journey. Early team members will play a foundational role in the companys growth and direction.Shape our culture: Help establish and maintain the operational foundation and company culture that will support our future growth and success.AI-native operations: Learn to leverage AI tools to multiply your effectiveness in administrative tasks and help create an organisation that reflects what businesses will look like in the years to come.Diverse responsibilities: Experience the variety and growth opportunities that come with a role in a dynamic startup environment.Take a First Class Ticket on the AI TrainThis is your chance to support a critical mission in the future of AI in a well-funded startup led by seasoned founders with a track record of success. Join us in building the essential operations infrastructure for our company, and help shape the future of software during the most transformative shift in decades.Equal Opportunity Employer StatementJentic is an equal opportunity employer, and we value diversity in the workplace. We are committed to providing an inclusive environment for all employees and candidates. We dont just tolerate differences — we celebrate them. Our strength comes from perspectives that challenge the status quo.